Procyon Solutions

You spend a lot of time at your drafting station or creating computer aided drafting (CAD) for your engineering/architectural business – but do you have a system of protecting all of your hard work? You know what can happen if you don't store backups of your work at an offsite location, but yet you haven't added offsite storage to your backup process yet?

Regardless of the type of business you're in, one of the most important goals is to have the ability to recover from a disaster quickly – and with the least amount of expense possible. About 40% of businesses fail after they've experienced data loss, because they're unable to recover from it in a timely and affordable way.

In large corporations and engineering firms, there is typically an entire department devoted to managing the computer system. The security administrator creates a plan to handle damages after disaster occurs, but for small and medium sized engineering or architecture companies – there is rarely a separate department dedicated to keeping your drawings safe. It's up to you! Most people recognize the importance of backing up their data on a daily basis, so that if something happens that results in data loss it can be retrieved – but too many businesses keep their back up data at the same location as the original data! Sure, if the computer the files are saved on decides not to boot up tomorrow morning, your CD copy will come in handy – but what if the entire building burns down or floods? Both your original work and the backup copies are lost in this type of disaster.

A solid and effective data backup routine coordinates your daily backup efforts with a process to save your data in an offsite location. This makes it possible to recover your files in the event of a disaster that targets your business location rather than just your computer.

Data Backup Tips

• Store the most critical files online in an encrypted format so they could be accessed from any computer with an internet connection.
• Don’t depend on tapes for your long-term offsite storage, since they will require periodic rewinding.
• Have a plan for accessing the internet in case your local ISP is also involved in the disaster.

Safety of Backups From Physical Damage

Some engineers and architects are great at saving their work to tapes or on CDs each day before ending the work day. The problem is, frequently these backup copies are stored in desks or cabinets that are located just a few feet away from the computer system the originals are created on. If you're going to make the effort of creating the backup copy, you may as well treat it with a little more care to improve it's effectiveness!

If a natural disaster occurs, both your originals and backups will likely be damaged if stored in the same building. To completely protect your data, it needs to be stored in a location other than the original data – an offsite backup procedure will give you an effective disaster data recovery plan which will help you recover quickly and affordably if disaster strikes.

Call today for a FREE consultation: 1-888-391-3626